2013-10-16 14:20:00 - Leading ECM Adoption specialist, Repstor, has enabled the Belfast Health and Social Care Trust to achieve an immediate 87% improvement on time spent on project related filing by key project staff.
Belfast Health and Social Care Trust delivers integrated health and social care to 340,000 people in Belfast and part of the Borough of Castlereagh. It also provides specialist services to all of Northern Ireland. With an annual budget of approximately £1bn (spending about £3m each day) and a staff of 20,000, it is one of the largest Trusts in the United Kingdom.
The Belfast Health and Social Care Trust recognized that by improving the efficiency and effectiveness of its Project Management Office it could increase user adoption of its Microsoft® SharePoint® ECM systems, improve collaboration on projects increasing productivity and ultimately cutting costs. However within a standard SharePoint system there is no easy way to get project related email saved to
the Project document libraries. Users previously had to drag and drop to the desktop, rename the item and then upload to SharePoint. As Project Managers typically work with multiple projects, mis-filing documentation was a common occurrence. With around 100 live projects running at any one time this was a huge drain on time and productivity.
To ensure timely and successful completion of all projects the Belfast Health and Social Care Trust wanted to provide specific and detailed information on project activity quickly to all teams and individuals who required it, along with all necessary supporting information and documents.
The Belfast Health and Social Care Trust chose Repstor because it was the obvious choice providing a level of product integration, ease of use and performance not available from other products that provide shallower levels of Microsoft Outlook® to SharePoint integration.
“During our evaluation, the Repstor affinity product appealed to us due to it being extremely well integrated with Outlook and the fact that no training would be required for our users.” Andrew Palmer, Head of PMO, Belfast Health & Social Care Trust.
“Repstor’s approach is fundamentally different. In designing their affinity product, they have thought about what users expect from Outlook and what they want and need from a SharePoint system within Outlook. The product is built to minimize disruption to the user experience and encourage user adoption of SharePoint. The result is that our users are able to easily meet the PMO requirements for keeping their documentation and correspondence up to date and complete with significantly less effort and much better consistency,” adds Andrew.
The PMO Office at the Trust now has a much more user friendly way of working and collaborating on projects using Repstor affinityTM. PMO staff and project managers have information available quickly when they need it, so that collaborative needs are better met whether online or off site working. Far less time is wasted on filing and searching for information.
To read the full Belfast Health and Social Care Trust case study click http://www.repstor.com/wp-content/uploads/2013/09/Belfast-Trust-Case-Study1.pdf.
• For more information on the affinity product visit: http://www.repstor.com/products-for-ecm-adoption/affinity
• For more information on Repstor’s Project Content Management solution visit: http://www.repstor.com/solutions-ecm-adoption/business-solutions/project-content-management
• To download a free trial of the affinity product visit: http://www.repstor.com/products-for-ecm-adoption/try-our-software
Repstor was created to inspire ECM Adoption. We are dedicated to developing products that enable collaboration and compliance for the Outlook-centric workforce. Repstor’s products make access to content systems easy and intuitive for users, by providing access to them within the familiar interface of Microsoft® Outlook®. By making access to the content system easy and intuitive for users, we overcome the main cause of failed deployments of ECM systems – failure of users to adopt the system.
Our products are ideal for mobile, remote and semi-disconnected users especially in industries like Professional Services, Legal, Oil and Gas, Public Sector and other regulated industries. We significantly reduce change management costs when rolling out systems, improve ROI for existing systems, and fully support Microsoft Office365.
For further press information please contact Olivia Bushe at Repstor:
Email: firstname.lastname@example.org, or telephone +44 (0)28 9099 6116.
For more information please visit www.repstor.com